June 19, 1998

MEMORANDUM FOR THE CHIEF OPERATING OFFICERS OF SELECTED DEPARTMENTS AND AGENCIES

FROM: Ed DeSeve
  
SUBJECT: Progress Addressing the Year 2000 Computer Problem in Mission Critical Systems

As noted in OMBís most recent report quarterly report to the Congress, "Progress in Year 2000 Conversion", many agencies are not demonstrating they are making adequate progress in addressing the year 2000 problem in their mission critical systems. OMB is concerned about the risk to the government of the failure of such systems. Therefore, OMB will more closely monitor agenciesí progress in fixing mission critical systems.

To assist in that effort, please provide, by June 26, a copy of your agencyís plan for monthly progress toward making its mission critical systems year 2000 compliant, including when systems being repaired are expected to complete the renovation, validation, and implementation phases. For Departments, please provide such a plan for the Department as a whole and for each major component. Attachment A, is an example of the summary information that we expect to derive from the plans provided.

Beginning August 10, and subsequently on the tenth day of each month thereafter, please provide a report which shows the actual progress made in the previous month relative to the plan. Feel free to include explanatory information about the progress reported.

Please provide the plans to Ed Springer, Room 10236 NEOB, Washington, D.C. 20503 (phone: 202 395-3562, fax: 202 395-5167). He is also available to answer any questions.

Thank you for your continued hard work on this critical effort. Working together, I am confident that we can minimize the impact of this problem.

Selected Departments and Agencies:

Agriculture
Commerce
Defense
Education
Energy
Health and Human Services
Housing and Urban Development
Interior
Justice
Labor
Transportation
Treasury
State
U.S. Agency of International Development
Office of Personnel Management

Attachment A

Schedule for Mission Critical Systems to be Compliant

Department/Agency

Number of Systems 1/

7/98

8/98

9/98

10/98

11/98

12/99

1/99

2/99

3/99

Departmentís Plan

 

 

 

 

 

 

 

 

 

 

Current Estimate 2/

100

36

40

45

49

55

62

71

85

100

Actual

 

 

 

 

 

 

 

 

 

 

Major Component Aís Plan

 

 

 

 

 

 

 

 

 

 

Current Estimate 2/

32

12

13

15

19

25

31

32

32

32

Actual

 

 

 

 

 

 

 

 

 

 

Major Component Bís Plan

 

 

 

 

 

 

 

 

 

 

Current Estimate 2/

21

10

10

10

13

13

16

16

17

21

Actual

 

 

 

 

 

 

 

 

 

 

1/ The number of systems is total number of mission critical systems minus those being retired.

2/ Also include previously reported estimates, if the current estimates have changed.


Schedule for Mission Critical Systems to be Renovated

 

Department/Agency

Number of Systems 3/

7/98

8/98

9/98

Departmentís Plan

 

 

 

 

Current Estimate 4/

50

32

44

50

Actual

 

 

 

 

Major Component Aís Plan

 

 

 

 

Current Estimate 4/

18

10

13

18

Actual

 

 

 

 

Major Component Bís Plan

 

 

 

 

Current Estimate 4/

17

8

10

17

Actual

 

 

 

 

3/ The number of systems is the number of mission critical system that are being or have been repaired.

4/ Also include previously reported estimates, if the current estimates have changed.


Schedule for Mission Critical Systems to be Validated

Department/Agency

Number of Systems 5/

7/98

8/98

9/98

10/98

11/98

12/98

1/98

Departmentís Plan

 

 

 

 

 

 

 

 

Current Estimate 6/

50

17

19

24

29

34

40

50

Actual

 

 

 

 

 

 

 

 

Major Component Aís Plan

 

 

 

 

 

 

 

 

Current Estimate 6/

18

8

8

9

11

12

15

18

Actual

 

 

 

 

 

 

 

 

Major Component Bís Plan

 

 

 

 

 

 

 

 

Current Estimate 6/

17

5

6

8

10

12

13

17

Actual

 

 

 

 

 

 

 

 

5/ The number of systems is the number of mission critical system that are being or have been repaired.

6/ Also include previously reported estimates, if the current estimates have changed.


Schedule for Mission Critical Systems to be Implemented

Department/Agency

Number of Systems 7/

7/98

8/98

9/98

10/98

11/98

12/99

1/99

2/99

3/99

Departmentís Plan

 

 

 

 

 

 

 

 

 

 

Current Estimate 8/

50

7

9

12

16

20

26

34

41

50

Actual

 

 

 

 

 

 

 

 

 

 

Major Component Aís Plan

 

 

 

 

 

 

 

 

 

 

Current Estimate 8/

18

3

3

3

6

6

7

7

12

18

Actual

 

 

 

 

 

 

 

 

 

 

Major Component Bís Plan

 

 

 

 

 

 

 

 

 

 

Current Estimate 8/

17

2

2

4

5

6

8

11

12

17

Actual

 

 

 

 

 

 

 

 

 

 

7/ The number of systems is the number of mission critical system that are being or have been repaired.

8/ Also include previously reported estimates, if the current estimates have changed.


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